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Data Privacy Compliance Program - Development and Implementation

Compliance with state, federal, and international data privacy standards is a complex challenge involving important management steps and it goes way beyond legal advises, cyber security good practice and drafting a privacy policy. To truly comply with data privacy regulations, the companies must develop and implement a more comprehensive data privacy program. The complexity is justified by the legal requirement of companies to know the data they collect and store, why they collect such data, the use of data limited for the necessity of using it, and so on. A lot of assessments, analyses, process changes and training are necessary to comply with those regulations.

Represent your company in Europe and other regions as its Data Privacy Officer – DPOaaS

In the United States, having a professional in this position isn’t necessary. However, suppose American companies operate in Europe or Brazil, in that case, as it is a legal requirement, they must have a DPO to represent the company in those places. Under most data privacy regulations, the DPOs are responsible for making the company comply with local data privacy regulations, as well as, acting as the liaison between the company and data privacy authorities. It’s a highly complex issue to be addressed since these regions require different forms of data processing.

We can test your data privacy program or your product in real situations

Developing and implementing a data privacy program does NOT mean that your company complies with the laws. A paper-only privacy program does not prove that your organization complies with the rules under REAL SITUATIONS. At GetGlobal International, we have developed a unique methodology to TEST your company or your product’s compliance with data privacy regulations. Our approach involves analyzing real situations to determine if your program is adequate and meets all criteria established by data protection regulations of different states and countries. Trust us to ensure that your business is fully compliant with data privacy laws.

International Data Transfer Self-Certification Program: Elevating Compliance and Risk Mitigation

The self-certification program offered by GetGlobal International is perfectly suited for organizations looking to achieve a significant degree of compliance and risk reduction. Our team will undertake an unbiased compliance assessment and guide you through the self-certification procedure. We will take the lead in rectifying any identified compliance gaps, providing extensive support and guidance to greatly increase your chances of gaining certification approval.

Represent Your Company in Europe as its AI Compliance Officer – AICOaaS

In Europe, it is a legal requirement for companies to have an AI Compliance Officer (AICO) to ensure compliance with local AI regulations. The AICO represents the company and acts as the liaison between the company and AI regulatory authorities. Under most AI regulations, the AICO is responsible for ensuring the company adheres to local AI laws, which involves complex processes due to the varying forms of AI processing and oversight required in different European countries.

Compliance with the New European AI Act - Development and Implementation

GetGlobal International has European lawyers licensed to practice in the USA to assist companies in complying with the new European AI Act. This is a complex challenge involving important management steps that go beyond legal advice, good cybersecurity practices, and drafting compliance policies. To truly comply with AI regulations, companies must develop and implement a comprehensive AI compliance program. The complexity is justified by the legal requirement for companies to understand the AI systems they develop and deploy, why they use such systems, ensure their use is limited to necessary purposes, and ensure they align with ethical and legal standards. A variety of assessments, analyses, process changes, and training are necessary to comply with these regulations.

How do we solve those problems?

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Assessment and Inventory:

Data Privacy: You cannot manage what you do not know! The initial step in managing any aspect of a company is to have a comprehensive understanding of it. This is why the GetGlobal International team conducts interviews with every department of your organization to evaluate the use of personal information. Additionally, we include an assessment of the software and service providers that are involved.

AI Compliance: Similarly, to manage AI systems effectively, a thorough understanding of their deployment and use is essential. We conduct comprehensive assessments of all AI systems in place, including their data sources, processing methods, and decision-making processes.

Analyze:

Data Privacy: Once we have gathered all the necessary information, we proceed to conduct a GAP analysis. This analysis is designed to identify any gaps in data privacy and to determine their level of criticality. We believe that this approach is essential in ensuring that your company's data is managed in a secure and responsible manner.

AI Compliance: In parallel, we conduct a GAP analysis for AI compliance to identify discrepancies between current practices and the requirements of the European AI Act. This helps in pinpointing areas needing immediate attention and improvement.

Changes:

Data Privacy: To properly adopt rigorous measures that protect the personal information of subjects, implementing a new data privacy program in any business requires a series of adjustments. Trained and certified professionals must evaluate each step to ensure its correctness. A single data privacy software or legal team cannot perform all the activities necessary to implement a data privacy program. Firstly, data privacy software is merely a tool and cannot fill many of the common gaps. Secondly, your company will require much more than legal work and a privacy policy, as numerous assessments, training, software analyses, and other measures will be necessary.

AI Compliance: Implementing AI compliance involves rigorous steps to ensure AI systems align with legal and ethical standards. This includes bias mitigation, algorithm validation, and regular audits. Trained professionals assess each AI system's functionality and compliance with the European AI Act, implementing necessary changes and safeguards.

New Privacy Policies:

Data Privacy: After we have gained an understanding of the necessary changes your company must undertake to adhere to the regulation, we shall proceed to compose the data privacy policies for your establishment. These policies shall encompass not only the privacy of your consumers, but also the guidelines for the handling of personal information by your employees and service providers on behalf of the company.

AI Compliance: We also develop comprehensive AI policies that outline the ethical use of AI, transparency in AI operations, and the guidelines for employees and third parties involved in AI development and deployment. These policies ensure that AI systems are used responsibly and in compliance with the European AI Act.

Training:

Data Privacy: Once the company now has new policies, we train employees and third parties involved in data processing. Training programs are designed to ensure everyone understands the importance of data privacy and their role in maintaining it.

AI Compliance: Similarly, we provide extensive training to employees and third parties involved in AI systems. These training sessions cover the legal requirements, ethical considerations, and operational guidelines necessary to comply with the European AI Act, ensuring all stakeholders are well-informed and responsible in their AI practices.

DPO as a service / AI Compliance Officer (AICO)

DPO - The DPO is a person who will be involved in all personal data privacy matters. A DPO’s main duties include informing and advising the controller or processor and their employees of their obligations under the Data Protection Regulations while monitoring compliance with these legislations. This includes overseeing documentation, processes, and records; providing advice upon request about the Data Protection Impact Assessment (DPIA), and acting as a point of contact for the holders' requests regarding data processing and the exercise of their rights.

GetGlobal International acts in Europe and Brazil as many multinational companies’ Data Privacy Officer - DPO.

AI Compliance Officer (AICO) - The AI Compliance Officer (AICO) is a professional or consultancy who will be involved in all matters related to AI compliance. An AICO’s main duties include informing and advising the operators and their employees of their obligations under the European AI Act while monitoring compliance with these regulations. This includes overseeing AI system documentation, processes, and records; providing advice on AI Risk Assessments and Impact Assessments; and acting as a point of contact for regulatory authorities and stakeholders regarding AI system operations and the exercise of their rights.

GetGlobal International acts in Europe as many multinational companies’ AI Compliance Officer - AICO.

DATA PRIVACY PROOF – Assessment

We TEST your company’s data privacy program with a unique methodology created by Get Global International, analyzing through REAL SITUATIONS if a company is adequate and if it meets all criteria established by data protection regulations of different countries.
We apply our PRIVACY PROOF methodology, widely adopted in the US and European Union, through which we test how your company deals with data privacy issues in real situations!
The PRIVACY PROOF seal must be renewed annually to show maintenance and/or improvement of the adequacy status. The evaluation is accurate and IT IS THE BEST AND EXCLUSIVE WAY to test the effectiveness of the company’s performance under real circumstances.